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The fine print

Privacy and cookies

What we collect, why, and what we do with it. Short version: only what we need to get back to you, and we never sell it.

Last updated 11 November 2026

Who we are

This website is run by Swinburne University Football Club Inc, trading as Swinburne FC (ABN 56 755 269 629), a volunteer-run community football club based at Howard Dawson Reserve, Glen Iris VIC 3146. In this policy, "we" and "the club" mean Swinburne FC.

Questions about your information? Email admin@swinburnefc.com.

What we collect

We only collect what you choose to give us through the forms on this site.

  • Join the club (expression of interest): your name, email and, if you add it, your mobile number. Depending on what you're interested in, also your preferred position and team, previous club, how you could help, years at the club, or your business details. For juniors, a parent or guardian's name and the child's age group.
  • Contact form: your name, email, phone number if you add it, and your message.

We don't ask for dates of birth, addresses or payment details on this website. Player registration and payments happen on PlayFootball (run by Football Australia), and club merchandise is sold through our Square shop. Those services have their own privacy policies.

Children

If someone is under 18, a parent or guardian should fill in the form for them. We use juniors' details only to contact the parent or guardian about joining.

How we use it

Only to reply to you and help you join, play, volunteer or sponsor. We don't add you to a mailing list, sell your information or share it with advertisers.

Where it goes and how long we keep it

Form submissions aren't saved on the website. Each one is emailed straight to the club inbox (admin@swinburnefc.com), which committee members can access. If you fill in the Join form, we also send you a short thank-you email. We keep messages only as long as we need them, and we'll delete yours if you ask.

Some of the services we use store or process information outside Australia, including in the United States. We choose established providers with their own security and privacy commitments:

Cookies

The website doesn't use tracking or advertising cookies, so there's no cookie banner.

  • Committee login: one essential cookie, set only when a committee member signs in to the admin area. Visitors never get it.
  • Settings on your device: the site remembers a few small things in your browser, such as reactions you've tapped on articles and whether you've seen the opening animation. These stay on your device and aren't sent to us.
  • Embedded content: YouTube, Spotify, Instagram, Facebook and Google Maps may set their own cookies when you play or interact with something they provide. You can block third-party cookies in your browser settings.

Visitor numbers

We count visits to see which pages are useful, without cookies and without storing anything that identifies you. For each page view we keep the page, the website you came from, whether you're on a phone, tablet or computer, and your country. To count unique visitors, a one-way scrambled code is made from your IP address and browser that changes every day. Your IP address itself is never stored. Counts are deleted after about 13 months. If your browser sends a "Do Not Track" signal, we don't count you at all.

Photos and games

We share photos and videos from matches and club events on this site and our social media. If you'd like one of you taken down, email us and we'll remove it. If you enter a name or initials on the scoreboard of a club game on this site, it's shown publicly.

Spam protection

Forms may use Cloudflare Turnstile, which checks your browser for signs of a bot before a message is sent. It doesn't use cookies to track you across sites.

Your choices

You can ask to see, correct or delete the information we hold about you by emailing admin@swinburnefc.com. We'll reply within 30 days. If you're unhappy with how we've handled a privacy concern, tell us first so we can fix it. You can also contact the Office of the Australian Information Commissioner (opens in a new tab).

Using this website

  • Information on this site, including fixtures, results and fees, is provided in good faith, but it can change. Check with the club or Football Victoria if something matters.
  • Links to other websites are for convenience. We don't control those sites and aren't responsible for them.
  • Text, photos, logos and the club crest belong to Swinburne FC or the people who supplied them. Please ask before reusing them.
  • Please don't misuse the forms, for example by sending spam.
  • These terms are governed by the laws of Victoria, Australia.

Changes

If we change how we handle information, we'll update this page and the date at the top.